The City Clerk is the official custodian of all City records. All records must be stored properly and meet the minimum guidelines set by the Secretary of State concerning retention periods.
The City Clerk is responsible for the proper execution of ordinances, resolutions, and contracts passed by the City Council. As City ordinances are passed, they are added to the City's web page monthly. The City Ordinances are codified annually and are available on-line.
Often certified copies of City documents are requested by the public, and these will be provided upon request. This position often answers questions concerning City Council actions.
The City Clerk's office administers Oaths of Office to newly-elected City Council members and Police Officers. The position is the Election Authority for the City and provides information to the Johnson County Clerk for ballot issues. The City Clerk is responsible for the minutes taken at City Council meetings.